New York State seal

March 5, 1982

SUBJECT: INSURANCE

WITHDRAWN

CIRCULAR LETTER NO. 5 (1982)

DATED: MARCH 5, 1982

TO: ALL INSUREDS LICENSED TO WRITE PRIVATE PASSENGER AUTOMOBILE AND FIRE OR FIRE AND EXTENDED COVERAGE INSURANCE POLICIES WHO ARE SUBJECT TO THE REPORTING REQUIREMENTS OF INSURANCE DEPARTMENT REGULATION NO. 90 (11 NYCRR 218) "PROHIBITION OF GEOGRAPHICAL REDLINING".

RE: REPORTS AND DATA SPECIFICATIONS

CIRCULAR Letter No. 3 (1980), dated February 14, 1980, contains instructions and data specifications for the reports required by Regulation 90 (11 NYCRR 218).

CIRCULAR Letter No. 12 (1981), dated April 12, 1981, contains an acceptable report format for filing information on agents and brokers.

The attached "Regulation 90 - Data Specifications" supercede those contained in Circular Letter No. 3 (1980) and 12 (1981).

Insurers are reminded that all information specified in the attached "Regulation 90 - Data Specifications" must be furnished by May 1, 1982, and annually thereafter on May 1 after the close of the preceding calendar year.

Acknowledgement of this Circular Letter and the required data should be directed to:

New York State Insurance Department

Regulation 90 Data Control

Property and Casualty Insurance Bureau

Two World Trade Center

New York, New York 10047

Very truly yours,

[SIGNATURE]

ALBERT B. LEWIS

Superintendent of Insurance

ATTACHMENT

REGULATION 90 - DATA SPECIFICATIONS

GENERAL INSTRUCTIONS:

The required data MUST be submitted on a reel of magnetic tape, and an 80-80 listing of the data must be provided. Hard copy of the Agents' & Brokers' report, as set forth in Table B, must also be submitted.

Tape specifications:

1. Must be IBM compatible 1600 bpi, 9 track tapes, any size reel.

2. Tapes may be unlabeled, or have IBM standard labels, per item 3. Company name(s) must be evident on the external reel label.

3. DSN=R90.Yyy.Ccccc.Nn where yy is the last two digits of year, ccccc is NAIC company code number, or NAIC group code number, and n is number of companies submitted on this tape. DCB=(LRECL=80, BLKSIZE=2000, RECFM=FB)

CODING INSTRUCTIONS:

1. Only one summary record is required for each record type, per ZIP code.

2. If a record contains ONLY zeros or blanks in columns 14 through 74, omit it.

COMPANY CODE: Use your company's 5-digit NAIC code.

YEAR OF REPORT: Use last digit of year.

AUTO & PERSONAL LINES-FIRE REPORTING CODES:

If reporting CARS, enter "C"; if POLICIES enter "P".

If reporting HOMES, enter "H"; if POLICIES enter "P".

COUNTY CODE: Use codes shown in Table A. These codes need not be a part of your permanent record, but must appear on the data submitted.

GROUP CODE: Use your group's 5-digit NAIC code.

SPECIAL NOTE - COMMERCIAL FIRE, PERSONAL FIRE, AND AUTO:

a. Non-Renewals & Cancelled by Company should be company initiated and must not include Canc. for Non-Payment.

b. Renewals are to reflect the anniversary of the policy without regard to the term and/or billing periods.

SPECIAL NOTE - APPLICATIONS:

Use dummy ZIP code 99999 for policies with no insured locations within the ZIP code area in which the policy is issued for delivery.

DELIVERY AND TAPE RETURN Enclose covering letter with name and telephone number of individual who may be contacted in event of questions, and send to: New York State Insurance Department

Regulation 90 Data Control

Property & Casualty Insurance Bureau

Two World Trade Center

New York, New York 10047

Those companies seeking return of their tape must enclose a self-addressed mailer with sufficient postage affixed.

HEADER RECORD

ITEM DESCRIPTION

COLUMNS

 

Company Code Number (NAIC)

1-5

 

Year of Report

6

 

BLANKS

7-8

 

MUST BE ZEROS

9-13

 

Count of ZIP codes reported:

 
 

For "APPLICATIONS"

14-17

 

For "COMMERCIAL FIRE"

18-21

 

For "PERSONAL LINES-PVT PASSENGER AUTO"

22-25

 

For "PERSONAL LINES-FIRE"

26-29

 

Company Name

30-59

 

Auto Reporting Code

60

 

Personal Lines-Fire Reporting Code

61

 

BLANKS

62-74

 

Group Code Number (NAIC)

75-79

 

Record Type (MUST BE "1")

80

APPLICATIONS

ITEM DESCRIPTION

COLUMNS

 
 

Company Code Number (NAIC)

1-5

 
 

Year of Report

6

 
 

County Code

7-8

 
 

ZIP code

9-13

 
 

Number of Applications Received:

   
 

Personal Lines-PVT Pass Auto

14-19

 
 

Personal Lines-Fire

20-25

 
 

Commercial Fire

26-31

 
 

Number of Applications Declined:

   
 

Personal Lines-PVT Pass Auto

32-37

 
 

Personal Lines-Fire

38-43

 
 

Commercial Fire

44-49

 
 

Number of Policies Written on Apps Rec'd:

   
 

Personal Lines-Pvt Pass Auto

50-55

 
 

Personal Lines-Fire

56-61

 
 

Commercial Fire

62-67

 
 

BLANKS

68-74

 
 

Group Code Number (NAIC)

75-79

 
 

Record Type (MUST BE "2")

80

 

COMMERCIAL FIRE

ITEM DESCRIPTION

COLUMNS

 
 

Company Code Number (NAIC)

1-5

 
 

Year of Report

6

 
 

County Code

7-8

 
 

ZIP Code

9-13

 
 

Number of Locations:

   
 

Opening In-Force

14-20

 
 

New Business

21-27

 
 

Non-Renewals by Company

28-34

 
 

Cancelled by Company

35-41

 
 

Closing In-Force

42-48

 
 

Renewals

49-55

 
 

BLANKS

56-74

 
 

Group Code Number (NAIC)

75-79

 
 

Record Type (MUST BE "3")

80

 

PERSONAL LINES-

ITEM DESCRIPTION

COLUMNS

 

PVT PASS AUTO

Company Code Number (NAIC)

1-5

 
 

Year of Report

6

 
 

County Code

7-8

 
 

ZIP Code

9-13

 
 

Number of Policies or Cars:

   
 

Opening In-Force

14-19

 
 

New Business

20-25

 
 

Renewals

26-31

 
 

Non-Renewal by Company

32-37

 
 

Cancelled by Company

38-43

 
 

Closing In-Force

44-49

 
 

BLANKS

50-74

 
 

Group Code Number (NAIC)

75-79

 
 

Record Type (MUST BE "4")

80

 

PERSONAL LINES-

ITEM DESCRIPTION

COLUMNS

 

FIRE

Company Code Number (NAIC)

1-5

 
 

Year of Report

6

 
 

County Code

7-8

 
 

ZIP Code

9-13

 
 

Number of Policies or Homes:

   
 

Opening In-Force

14-19

 
 

New Business

20-25

 
 

Renewals

26-31

 
 

Non-Renewal by Company

32-37

 
 

Cancelled by Company

38-43

 
 

Closing In-Force

44-49

 
 

BLANKS

50-74

 
 

Group Code Number (NAIC)

75-79

 
 

Record Type (MUST BE "5")

80

 

BROKER & AGENT

ITEM DESCRIPTION

COLUMNS

 

INFORMATION

Company Code Number (NAIC)

1-5

 
 

Year of Report

6

 
 

BLANKS

7-8

 
 

ZIP code

9-13

 
 

Number of Agents or Brokers:

   
 

As of January 1, 1981

14-17

 
 

Terminated, 1/1/81 thru 12/31/81

18-21

 
 

Added, 1/1/81 thru 12/31/81

22-25

 
 

As of December 31, 1981

26-29

 
 

BLANKS

30-74

 
 

Group Code Number (NAIC)

75-79

 
 

Record Type (MUST BE "6")

80

 

COUNTY CODES

 
     

Code

County

 

01

Albany

 

02

Allegheny

 

03

Bronx

 

04

Broome

 

05

Cattaraugus

 

06

Cayuga

 

07

Chataugua

 

08

Chemung

 

09

Chenango

 

10

Clinton

 

11

Columbia

 

12

Cortland

 

13

Delaware

 

14

Dutchess

 

15

Erie

 

16

Essex

 

17

Franklin

 

18

Fulton

 

19

Genessee

 

20

Greene

 

21

Hamilton

 

22

Herkimer

 

23

Jefferson

 

24

Kings

 

25

Lewis

 

26

Livingston

 

27

Madison

 

28

Monroe

 

29

Montgomery

 

30

Nassau

 

31

New York

 

32

Niagara

 

33

Oneida

 

34

Onondaga

 

35

Ontario

 

36

Orange

 

37

Orleans

 

38

Oswego

 

39

Otsego

 

40

Putnam

 

41

Queens

 

42

Rensselaer

 

43

Richmond

 

44

Rockland

 

45

St. Lawrence

 

46

Saratoga

 

47

Schenectady

 

48

Schoharie

 

49

Schuyler

 

50

Seneca

 

51

Steuben

 

52

Suffolk

 

53

Sullivan

 

54

Tioga

 

55

Tompkins

 

56

Ulster

 

57

Warren

 

58

Washington

 

59

Wayne

 

60

Westchester

 

61

Wyoming

 

62

Yates

 

Table B

Name of Insurer:____________________

NAIC#:_____

REG 90 - AGENTS & BROKERS DATA - 1981

         
 

(I)

(II)

(III)

(IV)

 

No. of Agents

No. of Agents

No. of Agents

No. of Agents

ZIP

and Brokers

and Brokers

and Brokers

and Brokers

Code

as of

Terminated

Added

as of

 

January 1, 1981

During 1981

During 1981

December 31, 1981

10001

55

4

6

57

10475

8

0

0

8

11365

12

3

0

9

.

.

.

.

.

.

 

.

.

.

.

.

.

.

.

14789

0

0

2

2

TOTAL

75

7

8

76