Annual Availability Survey (including Free Trade Zone Report & Special Homeowners Insurance Supplement) - 2025
The Department’s secure portal is required to be used for submissions made for this report, which combines the Annual Availability Survey, Free Trade Zone Report, and Special Homeowners Insurance Supplement. All licensed Property & Casualty insurers are required to submit this report, pursuant to Insurance Law §308, as outlined in the cover letter to property insurers. This data assists the Department in determining market conditions for these lines of business.
Required Filers
The following types of insurers are required to file the Annual Availability Survey (including Free Trade Zone Report & Homeowners Supplement):
- Property/Casualty Stock & Mutual
- Assessment Cooperative
- Advance Premium Cooperative
- Reciprocal
Companies within the same insurance group may continue to file a single submission.
Insurers must now submit completed surveys online via the secure DFS Portal (see further instructions below).
Completing the Survey
Download and complete the Microsoft Excel workbook with all of the data required for the Availability Survey, Free Trade Zone Report, and Special Homeowners Survey, for the specified filing year.
As stated in the instructions, save the file in the original excel file format; do not convert the file to a different version of excel or "PDF".
After saving the workbook log into the DFS Portal to upload the completed file.
DFS Portal and DFS ID
Those conducting business on behalf of a regulated entity must use DFS ID to access the DFS Portal.
Users must receive an invitation to DFS ID from their Entity Administrator. You will use DFS ID credentials and multi-factor authentication (MFA) to log in, so be sure to have or download an authenticator app (e.g., Google or Microsoft Authenticator) to an available mobile device before getting started.
To get started, use the DFS Portal button below and sign in using your DFS ID credentials:
- Learn more about DFS ID.
Note: A portal session times out if there has been no activity for 30 minutes. Data entered into the portal will NOT be saved if the session times out, so be sure to prepare and start a new session just before you begin entering your data.
Once signed in, you will see the "Annual Availability Survey (including Free Trade Zone Report & Homeowners Supplement)" in the “My Apps” tab and will be able to submit your completed report file as follows:
- The first drop-down on the submission screen is for “Reporting Year”, for this survey you MUST choose “2025”.
- Choose the company you are making the submission for. If a report is being submitted for more than one company in a group, all applicable companies must be chosen from the “drop-down” list.
- Click the “Upload Survey” button and select the file to be uploaded in the dialog box. You may also enter any “Additional Comments” in the space provided.
- Click the “Submit” button after this is done. You should receive an email confirming receipt of the report.
IMPORTANT: This report file MUST be submitted through the “Annual Availability Survey (including Free Trade Zone Report & Homeowners Supplement)” application. DO NOT submit the report through the “Insurance Company and Fraternal Benefit Society Filings” portal, as it will not be processed and the company may be considered out of compliance with this statutory requirement.
If you are making this submission through the portal page after 12/31/2025, the drop-down selection for the year MUST be changed to 2025.
Browsers and Blockers
- Use a supported browser: The latest version plus one previous of Microsoft Edge, Firefox, Chrome and Safari, are supported.
- Disable any “Pop-up Blocker” setting in your browser before using portal applications.
- Maintenance: This application may be unavailable daily from 7:30 a.m. to 7:45 a.m. for scheduled maintenance.
- Applications may not be compatible with cell phones, tablets or other mobile devices.
Questions regarding this filing should be sent to [email protected].