Homeowners Insurance – Reg 154 Quarterly Reporting Requirements

Required Under Regulation 154 (11 NYCRR 19.4) Per Circular Letter No. 10 (1996)

As per the instructions, submissions for this report are now required to be made through our portal application.

Completing the Survey

Download the Cover Letter and Excel file “REPORT.xlsx” (links above), and complete the data required per the Instructions.

As stated in the instructions, save the workbook file “REPORT.xlsx” in the original excel file format; do not convert the file to a different version of excel or "PDF".

After completing and saving the “154rept.xlsx” file, log into the DFS Portal to upload the completed file (see below).

DFS Portal

NOTE: A portal session times out if there has been no activity for 30 minutes. Data entered into the portal will NOT be saved once the session has timed out. Accordingly, start a new session just before you begin entering your data.

1. To access the DFS Portal you will need to create or log into an existing Portal account (as stated in the email you received with a link to instructions to create an account).
2. Once signed in, request access to the "Homeowners Insurance – Regulation 154 Quarterly Reporting" application using the “Ask for Apps” tab.
3. After DFS approves your request, you will receive a confirmation email. The next time you log in, you will see the application " Homeowners Insurance – Regulation 154 Quarterly Reporting” in “My Apps” and will be able to submit your report file (once completed per the instructions) as follows:
   1. The first drop-down on the submission screen is “Reporting Period”; please choose the specific quarter/year for the report being submitted.
   2. The second drop-down item “Company included in this filing”; choose the company you are making the submission for (for companies in a group, or with multiple programs, separate submissions must be made).
   3. Click the “Upload Document” button and select the file to be uploaded in the dialog box.
   4. The “check box” regarding the affirmation statement must be checked prior to submitting the file.
   5. Click the “Submit” button after this is done.
   6. You should receive an email confirming receipt of the report.

IMPORTANT: This report file MUST be submitted through the Portal application. DO NOT submit the report through other apps, such as the “Public Automobile Classifications (NYIL §308)” or “Insurance Company and Fraternal Benefit Society Filings” portal - it will not be processed and the company may be considered out of compliance with this statutory requirement.

DFS Portal

Browsers and Blockers

• Use a supported browser: The latest version plus one previous of IE, FF, Chrome and Safari, are supported.
• Disable any “Pop-up Blocker” setting in your browser before using portal applications.
• Maintenance: This application may be unavailable daily from 7:30 a.m. to 7:45 a.m. for scheduled maintenance.
• Applications may not be compatible with cell phones, tablets or other mobile devices.

Trusted Source

To manage the users authorized to file on behalf on an entity, each entity must identify an individual to serve as a local security administrator called a "Trusted Source."

A Trusted Source has the right to approve new submitters and reviewers for their company without active DFS intervention.

Each entity must designate one trusted source, plus one backup, to manage access approvals to this application for the entity. A trusted source will be assigned this role when DFS approves an “Ask for Apps” request. Users should identify if they will be the designed trusted source for their company in the “Request Comment” field.

Questions?

Questions regarding this filing should be sent to [email protected].