Fire Tax Information

New Online Fire Tax Payment and Data Submission Portal

Beginning with the upcoming 2023 filing season, insurance companies will need to submit both their data file and electronic payment through the new secure Fire Tax Payment application on the DFS Portal.  Insurance companies should use the DFS approved template to upload their fire tax data. Please note the following changes/highlights for the new system:

  • The system will provide a template for fire tax data.  Insurance company fire tax data must conform with the template for the submission to be accepted.
  • Each template should be saved and used to populate one data file per company (NAIC number).
  • Insurance Groups will have the option to submit a separate data file and payment for each NAIC number or may upload multiple data files for each NAIC number in the group and make a single electronic payment for all data files that have been uploaded.
  • Stock Insurance companies will be required to submit ALL payments to fire codes 1409 and 6079-6083 directly to the City of Buffalo and the NYC Fire Department (FDNY), respectively, in accordance with NYS Insurance Law section 9104.  The new system will not accept fire tax data assigned to these fire codes from Stock Insurance companies.
  • Mutual Insurance companies will be able to submit Zero Filings through this new system.
  • The new system will not accept a submission where the amount attributable to fire code 9999 exceeds 3% of the total amount for that NAIC number.

Once payment is submitted, a notification will be sent to the registered email address with the details of the transaction. You can track payments with the information in that email.

Getting started:

To access the DFS Portal, you must have a portal account. To get started, select the DFS Portal button below to log into, or create a portal account.

  • Select Ask for Apps.
  • Select the FireTax Payment Application.
  • Enter either the Company Name(s) or NAIC Number(s). You may enter multiple Company Name(s) or NAIC Number(s) in one request.
  • A menu will appear containing the Company Name(s) that you entered; click on the desired Company Name(s), then click Submit.
  • You will receive a message stating that the request has been received and an email notification when the request is approved.
  • Once access has been granted, you will see a link to the FireTax Payment Application in the area called My Apps.

Trusted Source

In order to manage the users authorized to file on behalf on an entity, each entity must identify an individual to serve as a local security administrator called a "Trusted Source."

A Trusted Source has the right to approve new submitters and reviewers for their entity without active DFS intervention.

Each entity must designate one trusted source, plus one backup, to manage access approvals to this application for the entity. A trusted source will be assigned this role when DFS approves their “Ask for Apps” request. Users should identify if they will be the designed trusted source for their entities in the “Request Comment” field.

2022 Report of Fire Tax Paid

Foreign and alien stock and mutual insurance companies authorized to transact fire insurance business in New York State are required to pay an annual fire insurance premium tax of 2% on premiums written on property located in the State for any insurance against loss or damage by fire.

Foreign and alien stock companies, pursuant to Insurance Law § 9104, must file and make payments by March 1, or next business day when the due date falls on a weekend, for amounts due related to the preceding calendar year.  Foreign and alien stock companies, pursuant to Insurance Law § 9105, must file and make payments by February 15, or next business day when the due date falls on a weekend, for amounts due related to the preceding calendar year.  Late filings are subject to penalty and interest pursuant to Insurance Law §9109.

Filings and payment are to be submitted through the new secure Fire Tax Payment and Data Submission Portal in the DFS website.

Distribution of Funds and Direct Deposit

The Department of Financial Services requires participation in the direct deposit program for distribution of the foreign fire tax funds that are payable on or before July 1 of each year.

If you received the prior year distribution by direct deposit and the bank account information remains the same for the current year, no action is necessary. If your bank account information has changed from last year, in addition to completing a new Direct Deposit Authorization Form with the updated information, please also provide a copy of a voided/cancelled check or other bank documentation so that the routing and account numbers can be verified.

The completed form and supporting account documentation are required to be submitted by June 15th of the distribution year to [email protected].

FAIR Plan Information

On January 9, 2023, the New York Property Insurance Underwriting Association sent to all member companies reports for the calendar year ended December 31, 2022. The following is a summary of this information for inclusion in the Report of Premiums.

  1. Line A01a = 2022 company participation percentage times 11,095,273
  2. Line B02a = 2022 company participation percentage times 15,832,542
  3. Line A01b = 2021 company participation percentage times -89,314
  4. Line B02b = 2021 company participation percentage times -157,287

Company participation rates are available on the Property Insurance Plans Service Office website at www.pipso.com. Questions about the above figures or a company’s participation rate should be directed to the New York Property Insurance Underwriters Association by email to www.nypiua.com/email.asp or by calling (212) 208-9700.

Street Listings

Fire Department/District street lists are available on the DFS Portal. Find your Fire Department/District by typing the name or code (do not hit enter) and then choosing from the dropdown menu.:

Note: Please review the streets listed for accuracy. It is the responsibility of the Fire Department/District to notify the DFS of any changes or corrections to the Street Listings via email to [email protected]

Questions

If you have questions concerning any of the above, please review the Fire Tax FAQs at https://www.dfs.ny.gov/apps_and_licensing/property_insurers/foreign_fire_tax_faqs or contact the DFS Office of Financial Management by email at [email protected].