P&C Data Calls and Reporting Requirements

Back to Property and Casualty Insurance Companies main page

The following table provides basic information and links to the data calls and reporting requirements for property and casualty insurers:

Use the most current version: Don't complete a report that is out of date. For instance, do not complete the 2023 Insurance Availability Survey and Annual Free Trade Zone Update for submission in 2024.
Make sure you are required to file: Don't complete reports you are not required to submit. If, after reading the information in the "Who Must File" section, you are not sure if you must file, contact the individual(s) listed as Contacts for each report.

Contact Alan Goren (212) 480-5587 or Hoda Nairooz (212) 480-5595 with general questions.

Data Call for Reports Required Pursuant to Statutes and Regulations

Data Call Name	Cite:	Details	Due Date
Professional Medical Malpractice Insurance Reporting Requirements	Section 315 or NYIL	Who Must File: Only entities writing medical malpractice insurance on a direct basis in New York State (licensed insurers, excess line insurers, risk retention groups and the Medical Malpractice Insurance Plan). Purpose: Reporting requirements of Surcharges, Cancellations and Non-renewals for Medical Malpractice Insurers (filed with the Superintendent and with the Commissioner of Health) which will provide the Department with better information regarding an insurer's loss experience in this area. See the following circular letter for Submission of Quarterly Reports Required by New York Insurance Law § 315 (PDF) Submission Email Address: Submissions must be via email to DFS at [email protected] and to the Department of Health at [email protected] NOTE: The forms “Report 1” and “Report 2” have been updated to current “xlsx” format; these must be used when submitting future reports. Contact: Alan Goren (212) 480-5587	Quarterly, one month after the close of the calendar quarter.
Section 3425 Compliance Report (2% Report)	Section 3425(l)(1) of NYIL	Who Must File: Licensed Property/Casualty Insurance Companies writing in the Private Passenger Automobile market. Note: For insurers which have multiple rating programs approved under §2352 of the NY Insurance Law, a SEPARATE REPORT must be submitted for each such program. These should not be confused with multi-tier rating programs, which are approved under §2349 of the NY Insurance Law and 11 NYCRR 154, and are already addressed under a separate tab in the reporting form. Purpose: The data on rating territories, primary driver classifications, new insureds and non-renewals is used to prepare a report to the Governor and the Legislature. Submission Email Address: Submissions must be made to [email protected] Contact: Khatune Ghani (212) 480-5649 or Alan Goren (212) 480-5587	April 30
Prohibition of Geographical Redlining	11 NYCRR 218 (Regulation No. 90)	Who Must File: Licensed Property/Casualty Insurance Companies writing in excess of $500,000 of New York Direct Written Premium in Private Passenger Automobile, Fire, or Fire and Extended Coverage Insurance. Purpose: To aid the Department in its enforcement of the Prohibition against Geographical Redlining in Writing Private Passenger Automobile and Fire or Fire and Extended Coverage Insurance Policies. Submission Email Address: Submissions must be made to [email protected] Contact: Khatune Ghani at (212) 480-5649 or Alan Goren at (212) 480-5587	May 1
Regulation 41 Excess Line Placements	11 NYCRR 27 (Regulation 41) Section 27.14	Who Must File: Excess Line Insurers. Purpose: To assist the excess line insurers in filing the required policy details on business written in the excess line market pursuant to Regulation 41. Submission Email Address: For each calendar year, all excess line insurers are required to file the EL-1 report and Affirmation electronically through DFS Portal. To use the DFS Portal you will need a DFS Portal account and to request access to the Excess Line - Upload application. Questions: Email [email protected].	March 15
Regulation 154 Homeowners Insurance Quarterly Reporting Requirements	11 NYCRR 19 (Regulation 154) Section 19.4	Who Must File: Licensed Property/Casualty Insurance Companies with New York Direct Written Premium of $500,000 or more of Homeowners Multiple Peril Insurance, for the previous calendar year (i.e. a company that writes this amount in 2023 must file reports for all quarters of 2024). Purpose: To study the Homeowners "market dynamics" with respect to the maintenance of the level of homeowners policies written in this State with particular regard to certain defined areas. Submissions for this report are required to be made through the DFS Portal. Contact: XiuHui Lin at (212) 480-5647 or Alan Goren at (212) 480-5587	Quarterly, one month after the close of the calendar quarter
Private Passenger Automobile Insurance	Section 337 of NYIL	Who Must File: Selected New York licensed companies writing private passenger automobile business are required to respond to this data call. Companies will receive a survey email from the Department requesting their participation. If your company does not receive a direct request, it is not required to submit any information. Purpose: To assist in maintaining updated information on the Department’s website. Submission Email Address: Submissions are made via email to [email protected]. Contact: LiJun Helen Yuan or Alan Goren	May 15
Annual Availability Survey, (including Free Trade Zone Report and Special Homeowners Insurance Supplement)	Section 308 of NYIL	Who Must File: All Licensed Property/Casualty Insurance Companies Purpose: Insurance Available Survey to determine market capacity for difficult-to-place types of insurance. Free Trade Zone Report: The data gathered from the survey is used in statistical monitoring of lines of business written in the Free Trade Zone, pursuant to Department Regulation 86 (11 NYCRR 16). Special Homeowners Insurance Coastal Supplement: To obtain current information on homeowners insurance market conditions in New York's coastal region. Submission: Submissions are made through the “Annual Availability Survey (including Free Trade Zone Report & Homeowners Supplement”) application on the DFS Portal. A separate request for access to this Application must be made through the Portal, even if you already have access to other report(s). Contact: Questions about survey contents: [email protected]. For technical questions: [email protected] or [email protected]	December 31
New York Medical Malpractice Insurance Plan (MMIP)	Section 308 of NYIL	Who Must File: New York licensed companies writing Medical Malpractice on a direct basis are required to respond to this data call. Only companies receiving a survey email from the Department, requesting their participation, need to submit this report. If your company writes Medical Malpractice business (other than a risk retention group or surplus lines carrier) and has not received this survey, please contact us. Purpose: To determine companies to be included in the New York Medical Malpractice Insurance Plan and to determine, among other items, their proportionate voting rights and share of the writings, expenses, servicing allowance, capital charges, management fees and losses of the Plan. Contact: Alan Goren (212) 480-5587 or Xiu Lin (212) 480-5647 with any questions.	May 1
Public Auto Classifications	Section 308 of NYIL	Who Must File: New York licensed companies writing Public Automobile business are required to respond to this data call. These companies should receive a survey email from the Department requesting their participation. If your company writes Public Automobile business and has not received this survey, please contact us. Purpose: To assist the Department in assessing the state of the public automobile insurance market in New York. Submission: Submissions must now be made through the “Public Auto Classifications NYIL 308” application on the DFS Portal. Please note that a separate request for use of this application must be made through the portal, even if you already have an existing portal account for other report(s). Contact: Alan Goren (212) 480-5587 or Chi Kan Lau (212) 480-5478	May 15
Rate Evasion: Misrepresentations by Insureds of the Principal Place Where Vehicles are Driven and Garaged	Section 308(a)(1) of NYIL	To: All Licensed Property/Casualty Insurers Writing Private Passenger Automobile Insurance With 3,000 or More Policies in Force. Re: Call for Special Report Pursuant to Insurance Law Section 308: The Incidence of Misrepresentations by Insureds of the Principal Place Where Their Vehicles Are Driven and Garaged. Submission: Submissions must now be made through the Annual SIU Report application application on the DFS Portal. Contact: Ruby Chacko at (212) 480-6060 or by email to [email protected] or Christine Backel at (212) 480-5893 or by email to [email protected]	January 16

Data Call Name

Cite:

Details

Due Date

Professional Medical Malpractice Insurance Reporting Requirements

Section 315 or NYIL

Who Must File: Only entities writing medical malpractice insurance on a direct basis in New York State (licensed insurers, excess line insurers, risk retention groups and the Medical Malpractice Insurance Plan).

Purpose: Reporting requirements of Surcharges, Cancellations and Non-renewals for Medical Malpractice Insurers (filed with the Superintendent and with the Commissioner of Health) which will provide the Department with better information regarding an insurer's loss experience in this area. See the following circular letter for Submission of Quarterly Reports Required by New York Insurance Law § 315 (PDF)

Submission Email Address: Submissions must be via email to DFS at [email protected] and to the Department of Health at [email protected]

NOTE: The forms “Report 1” and “Report 2” have been updated to current “xlsx” format; these must be used when submitting future reports.

Contact: Alan Goren (212) 480-5587

Quarterly, one month after the close of the calendar quarter.

Section 3425 Compliance Report (2% Report)

Section 3425(l)(1) of NYIL

Who Must File: Licensed Property/Casualty Insurance Companies writing in the Private Passenger Automobile market.

Note: For insurers which have multiple rating programs approved under §2352 of the NY Insurance Law, a SEPARATE REPORT must be submitted for each such program. These should not be confused with multi-tier rating programs, which are approved under §2349 of the NY Insurance Law and 11 NYCRR 154, and are already addressed under a separate tab in the reporting form.

Purpose: The data on rating territories, primary driver classifications, new insureds and non-renewals is used to prepare a report to the Governor and the Legislature.

Submission Email Address: Submissions must be made to [email protected]

Contact: Khatune Ghani (212) 480-5649 or Alan Goren (212) 480-5587

April 30

Prohibition of Geographical Redlining

11 NYCRR 218 (Regulation No. 90)

Who Must File: Licensed Property/Casualty Insurance Companies writing in excess of $500,000 of New York Direct Written Premium in Private Passenger Automobile, Fire, or Fire and Extended Coverage Insurance.

Purpose: To aid the Department in its enforcement of the Prohibition against Geographical Redlining in Writing Private Passenger Automobile and Fire or Fire and Extended Coverage Insurance Policies.

Submission Email Address: Submissions must be made to [email protected]

Contact: Khatune Ghani at (212) 480-5649 or Alan Goren at (212) 480-5587

May 1

Regulation 41 Excess Line Placements

11 NYCRR 27 (Regulation 41) Section 27.14

Who Must File: Excess Line Insurers.

Purpose: To assist the excess line insurers in filing the required policy details on business written in the excess line market pursuant to Regulation 41.

Submission Email Address: For each calendar year, all excess line insurers are required to file the EL-1 report and Affirmation electronically through DFS Portal. To use the DFS Portal you will need a DFS Portal account and to request access to the Excess Line - Upload application.

Questions: Email [email protected].

March 15

Regulation 154 Homeowners Insurance Quarterly Reporting Requirements

11 NYCRR 19 (Regulation 154) Section 19.4

Who Must File: Licensed Property/Casualty Insurance Companies with New York Direct Written Premium of $500,000 or more of Homeowners Multiple Peril Insurance, for the previous calendar year (i.e. a company that writes this amount in 2023 must file reports for all quarters of 2024).

Purpose: To study the Homeowners "market dynamics" with respect to the maintenance of the level of homeowners policies written in this State with particular regard to certain defined areas.

Submissions for this report are required to be made through the DFS Portal.

Contact: XiuHui Lin at (212) 480-5647 or Alan Goren at (212) 480-5587

Quarterly, one month after the close of the calendar quarter

Private Passenger Automobile Insurance

Section 337 of NYIL

Who Must File: Selected New York licensed companies writing private passenger automobile business are required to respond to this data call. Companies will receive a survey email from the Department requesting their participation. If your company does not receive a direct request, it is not required to submit any information.

Purpose: To assist in maintaining updated information on the Department’s website.

Submission Email Address: Submissions are made via email to [email protected].

Contact: LiJun Helen Yuan or Alan Goren

May 15

Annual Availability Survey, (including Free Trade Zone Report and Special Homeowners Insurance Supplement)

Section 308 of NYIL

Who Must File: All Licensed Property/Casualty Insurance Companies

Purpose: Insurance Available Survey to determine market capacity for difficult-to-place types of insurance.

Free Trade Zone Report: The data gathered from the survey is used in statistical monitoring of lines of business written in the Free Trade Zone, pursuant to Department Regulation 86 (11 NYCRR 16).

Special Homeowners Insurance Coastal Supplement: To obtain current information on homeowners insurance market conditions in New York's coastal region.

Submission: Submissions are made through the “Annual Availability Survey (including Free Trade Zone Report & Homeowners Supplement”) application on the DFS Portal. A separate request for access to this Application must be made through the Portal, even if you already have access to other report(s).

Contact: Questions about survey contents: [email protected]. For technical questions: [email protected] or [email protected]

December 31

New York Medical Malpractice Insurance Plan (MMIP)

Section 308 of NYIL

Who Must File: New York licensed companies writing Medical Malpractice on a direct basis are required to respond to this data call. Only companies receiving a survey email from the Department, requesting their participation, need to submit this report.

If your company writes Medical Malpractice business (other than a risk retention group or surplus lines carrier) and has not received this survey, please contact us.

Purpose: To determine companies to be included in the New York Medical Malpractice Insurance Plan and to determine, among other items, their proportionate voting rights and share of the writings, expenses, servicing allowance, capital charges, management fees and losses of the Plan.

Contact: Alan Goren (212) 480-5587 or Xiu Lin (212) 480-5647 with any questions.

May 1

Public Auto Classifications

Section 308 of NYIL

Who Must File: New York licensed companies writing Public Automobile business are required to respond to this data call. These companies should receive a survey email from the Department requesting their participation. If your company writes Public Automobile business and has not received this survey, please contact us.

Purpose: To assist the Department in assessing the state of the public automobile insurance market in New York.

Submission: Submissions must now be made through the “Public Auto Classifications NYIL 308” application on the DFS Portal. Please note that a separate request for use of this application must be made through the portal, even if you already have an existing portal account for other report(s).

Contact: Alan Goren (212) 480-5587 or Chi Kan Lau (212) 480-5478

May 15

Rate Evasion: Misrepresentations by Insureds of the Principal Place Where Vehicles are Driven and Garaged

Section 308(a)(1) of NYIL

To: All Licensed Property/Casualty Insurers Writing Private Passenger Automobile Insurance With 3,000 or More Policies in Force.

Re: Call for Special Report Pursuant to Insurance Law Section 308: The Incidence of Misrepresentations by Insureds of the Principal Place Where Their Vehicles Are Driven and Garaged.

Submission: Submissions must now be made through the Annual SIU Report application application on the DFS Portal.

Contact: Ruby Chacko at (212) 480-6060 or by email to [email protected] or Christine Backel at (212) 480-5893 or by email to [email protected]

January 16