Property/Casualty Insurance Data Calls

The following table provides basic information on, and links to, the periodic data calls of the Property Bureau. 

Be sure to use the most current Survey: Don't complete a report that is out of date. For instance, do not complete the 2017 Insurance Availability Survey and Annual Free Trade Zone Update for submission in 2018. 

Be sure you are required to file: Don't complete reports you are not required to submit. If, after reading the information in the "Who Must File" section, you are not sure if you must file refer questions to the individuals listed as Contacts for each report.

Contact Alan Goren (212) 480-5587 or Hoda Nairooz (212) 480-5595 with general questions.

Call Name Details

New York Medical Malpractice Insurance Plan

Cite: Section 308 of the Insurance Law

Who Must File: All insurers licensed in New York and writing medical malpractice insurance on a direct basis

Due Date: April 25, 2019

Purpose: To determine companies to be included in the New York Medical Malpractice Insurance Plan and to determine, among other items, their proportionate voting rights and share of the writings, expenses, servicing allowance, capital charges, management fees and losses of the Plan.

Contact: Alan Goren (212) 480-5587 or Hoda Nairooz (212) 480-5595 with any questions.

Public Auto Classifications

Cite: Section 308 of the Insurance Law

Who Must File: All Licensed Property/Casualty Insurance Companies Writing Public Auto Business in New York

Due Date: December 17, 2018

Purpose: To assist the Department in assessing the state of the livery insurance market in New York.

Contact:

Professional Medical Malpractice Insurance Reporting Requirements

Cite: Section 315 of the Insurance Law

Who Must File: Only entities writing medical malpractice insurance on a direct basis in New York State (licensed insurers, excess line insurers, risk retention groups and the Medical Malpractice Insurance Plan).

Due Date: Quarterly, one month after the close of the calendar quarter.

Purpose: Reporting requirements of Surcharges, Cancellations and Non-renewals for Medical Malpractice Insurers (filed with the Superintendent and with the Commissioner of Health) which will provide the Insurance Department with better information regarding an insurer"s loss experience in this area. See the following circular letter for Submission of Quarterly Reports Required by New York Insurance Law § 315 (PDF)

Submission Email Address: The email address for making submissions has changed effective as of June 2018. Submissions must now be made to DFS at [email protected] and to the Health Department at [email protected]

Contact: (212) 480-5587 or (212) 480-5478

Regulation 41 Excess Line Placements

Cite: 11 NYCRR 27 (Regulation 41) Section 27.14

Who Must File: Excess Line Insurers.

Due Date: Annually, March 15.

Purpose: To assist the excess line insurers in filing the required policy details on business written in the excess line market pursuant to Regulation 41.

Submission Email Address: For each calendar year, all excess line insurers are required to file the EL-1 report and Affirmation electronically through New York State Portal System. To use the portal system, an insurer is required to create a portal account and request access to the Excess Line – Upload application.

Contact:
(212) 480-5463 or Han Wang (212) 480-5461 or Jose Joseph (212) 480-2722.

Section 3425 Compliance Report (2% Report)

 

Cite: Section 3425(l)(1) of the New York Insurance Law.

Who Must File: Licensed Property/Casualty Insurance Companies writing in the Private Passenger Automobile market.

Note: For insurers which have multiple rating programs approved under §2352 of the NY Insurance Law, a SEPARATE REPORT must be submitted for each such program. These should not be confused with multi-tier rating programs, which are approved under §2349 of the NY Insurance Law and 11 NYCRR 154, and are already addressed under a separate tab in the reporting form.

Due Date: Annually, April 30th

Purpose: The data on rating territories, primary driver classifications, new insureds and nonrenewals is used to prepare a report to the Governor and the Legislature.

*** IMPORTANT UPDATE FOR 2018 DATA REPORTING: New York Insurance Law §3425(l)(2) now includes a requirement to report the reasons for the non-renewal of policies; therefore the reporting format beginning with the 2017 policy year report had been changed to include an additional tab requesting relevant information. Please note that this tab has been further revised for 2018 policy year data; PLEASE READ THE NEW INSTRUCTIONS CAREFULLY. ***

Submission Email Address: Submissions must be made to [email protected]

Contact: (212) 480-5649 or (212) 480-5587

2018 Availability Survey, 2018 Annual Free Trade Zone Report and 2018 Special Homeowners Insurance Supplement

Cite: Section 308 of the Insurance Law

Who Must File: All Licensed Property/Casualty Insurance Companies

Due Date: December 31, 2018

Purpose: Insurance Available Survey: To determine market capacity for difficult-to-place types of insurance.

Free Trade Zone Report: The data gathered from the survey is used in statistical monitoring of lines of business written in the Free Trade Zone, pursuant to Department Regulation 86 (11 NYCRR 16).

Special Homeowners Insurance Coastal Supplement: To obtain current information on homeowners insurance market conditions in New York"s coastal region.

Submission Email Address: The email address for making submissions has changed for this year’s survey. Submissions must now be made to: [email protected]

Contact:
Survey Contents: (212) 480-5507
Technical Questions: (212) 480-5649 or (212) 480-5587

Prohibition of Geographical Redlining - Annual Reporting Requirements Under Regulation 90 & Circular Letter No. 17 (1996)

Cite: 11 NYCRR 218 (Regulation No. 90)

Who Must File: Licensed Property/Casualty Insurance Companies writing in excess of $500,000 of New York Direct Written Premium in Private Passenger Automobile, Fire, or Fire and Extended Coverage Insurance.

Due Date: Annually, May 1st.

Purpose: To aid the Department in its enforcement of the Prohibition against Geographical Redlining in Writing Private Passenger Automobile and Fire or Fire and Extended Coverage Insurance Policies.

Submission Email Address: As noted in the instructions submissions must be made to [email protected]

Contact: (212) 480-5649 or (212) 480-5587

Regulation 154 Homeowners Insurance Quarterly Reporting Requirements

Please Note: The contact information in the referenced Circular Letter has changed (see contacts listed at right). Please note that the reporting format document and instructions have been updated (4/24/2019); if you have already submitted the current quarter’s report, there is no need to revise it, however the new format should be used going forward.

Cite: 11 NYCRR 19 (Regulation 154) Section 19.4

Who Must File: Licensed Property/Casualty Insurance Companies writing in excess of $500,000 of New York Direct Written Premium, Homeowners Multiple Peril Insurance.

Due Date: Quarterly, one month after the close of the calendar quarter

Purpose: To study the Homeowners "market dynamics" with respect to the maintenance of the level of homeowners policies written in this State with particular regard to certain defined areas.

Submission Email Address: Reports should be submitted to  [email protected].

Contact: (212) 480-5647 or (212) 480-5587