Property/Casualty Insurance Data Calls
The following table provides basic information on, and links to, the periodic data calls of the Property Bureau.
Be sure to use the most current Survey: Don't complete a report that is out of date. For instance, do not complete the 2017 Insurance Availability Survey and Annual Free Trade Zone Update for submission in 2018.
Be sure you are required to file: Don't complete reports you are not required to submit. If, after reading the information in the "Who Must File" section, you are not sure if you must file refer questions to the individuals listed as Contacts for each report.
|2019 Availability Survey, 2019 Annual Free Trade Zone Report and 2019 Special Homeowners Insurance Supplement||
Who Must File: All insurers licensed in New York and writing medical malpractice insurance on a direct basis
Due Date: April 25, 2019
Purpose: To determine companies to be included in the New York Medical Malpractice Insurance Plan and to determine, among other items, their proportionate voting rights and share of the writings, expenses, servicing allowance, capital charges, management fees and losses of the Plan.
|Public Auto Classifications||
Cite: Section 308 of the Insurance Law
Who Must File: All Licensed Property/Casualty Insurance Companies Writing Public Auto Business in New York
Due Date: December 20, 2019
Purpose: To assist the Department in assessing the state of the livery insurance market in New York.
|Professional Medical Malpractice Insurance Reporting Requirements||
Cite: Section 315 of the Insurance Law
Who Must File: Only entities writing medical malpractice insurance on a direct basis in New York State (licensed insurers, excess line insurers, risk retention groups and the Medical Malpractice Insurance Plan).
Due Date: Quarterly, one month after the close of the calendar quarter.
Purpose: Reporting requirements of Surcharges, Cancellations and Non-renewals for Medical Malpractice Insurers (filed with the Superintendent and with the Commissioner of Health) which will provide the Insurance Department with better information regarding an insurer's loss experience in this area. See the following circular letter for Submission of Quarterly Reports Required by New York Insurance Law § 315 (PDF)
Submission Email Address: The email address for making submissions has changed effective as of June 2018. Submissions must now be made to DFS at [email protected] and to the Health Department at [email protected]
Contact: (212) 480-5587 or (212) 480-5478
Cite: 11 NYCRR 27 (Regulation 41) Section 27.14
Who Must File: Excess Line Insurers.
Due Date: Annually, March 15.
Purpose: To assist the excess line insurers in filing the required policy details on business written in the excess line market pursuant to Regulation 41.
Submission Email Address: For each calendar year, all excess line insurers are required to file the EL-1 report and Affirmation electronically through New York State Portal System. To use the portal system, an insurer is required to create a portal account and request access to the Excess Line – Upload application.
Cite: Section 3425(l)(1) of the New York Insurance Law.
Who Must File: Licensed Property/Casualty Insurance Companies writing in the Private Passenger Automobile market.
Note: For insurers which have multiple rating programs approved under §2352 of the NY Insurance Law, a SEPARATE REPORT must be submitted for each such program. These should not be confused with multi-tier rating programs, which are approved under §2349 of the NY Insurance Law and 11 NYCRR 154, and are already addressed under a separate tab in the reporting form.
Due Date: Annually, April 30th
Purpose: The data on rating territories, primary driver classifications, new insureds and nonrenewals is used to prepare a report to the Governor and the Legislature.
*** IMPORTANT UPDATE FOR 2018 DATA REPORTING: New York Insurance Law §3425(l)(2) now includes a requirement to report the reasons for the non-renewal of policies; therefore the reporting format beginning with the 2017 policy year report had been changed to include an additional tab requesting relevant information. Please note that this tab has been further revised for 2018 policy year data; PLEASE READ THE NEW INSTRUCTIONS CAREFULLY. ***
Submission Email Address: Submissions must be made to [email protected]
Contact: (212) 480-5649 or (212) 480-5587
Cite: 11 NYCRR 218 (Regulation No. 90)
Who Must File: Licensed Property/Casualty Insurance Companies writing in excess of $500,000 of New York Direct Written Premium in Private Passenger Automobile, Fire, or Fire and Extended Coverage Insurance.
Due Date: Annually, May 1st.
Purpose: To aid the Department in its enforcement of the Prohibition against Geographical Redlining in Writing Private Passenger Automobile and Fire or Fire and Extended Coverage Insurance Policies.
Submission Email Address: As noted in the instructions submissions must be made to [email protected]
Contact: (212) 480-5649 or (212) 480-5587
|Regulation 154 Homeowners Insurance Quarterly Reporting Requirements
Please Note: The contact information in the referenced Circular Letter has changed (see contacts listed at right). Please note that the reporting format document and instructions have been updated (4/24/2019); if you have already submitted the current quarter’s report, there is no need to revise it, however the new format should be used going forward.
Cite: 11 NYCRR 19 (Regulation 154) Section 19.4
Who Must File: Licensed Property/Casualty Insurance Companies writing in excess of $500,000 of New York Direct Written Premium, Homeowners Multiple Peril Insurance.
Due Date: Quarterly, one month after the close of the calendar quarter
Purpose: To study the Homeowners "market dynamics" with respect to the maintenance of the level of homeowners policies written in this State with particular regard to certain defined areas.
Submission Email Address: Reports should be submitted to [email protected].
Contact: (212) 480-5647 or (212) 480-5587